NOTES
Date: Tuesday, August 12, 2025
Start time: 7:05 pm (approx.)
Reports:
Treasurer – 2024-2025 Budget/Execution (9/1/2024-current), 2025-2026 Proposed Budget (eff. 9/1/2024), Registrations: https://docs.google.com/spreadsheets/d/e/2PACX-1vRBiydNg1E3NxcV3Ix-AZjEvS4ne7RxMv2laS_CKFSgq-DWCLmHboS9_eB5g1VfKq4hwRltAm6ZzHMW/pubhtml
Agenda:
- Welcome and agenda review – Margy
- Roll Call – David C (for Lacy)
- 27 were present at roll call. 30 of 38 clubs were present during the meeting.
- Quorum (19) reached at roll call.
- Officer Reports (verbal)
- President – Margy Dessypris Thomas
- Vice President – Dan Burr
- Secretary – Lacy Allen
- Treasurer – David Chapman
- High Performance Director – Steven Davis
- Diversity, Equity, & Inclusion – Corey Payne
- Disciplinary Chair – Steve “Duma” Johnson
- Competitions Chair (Men) – David Chapman
- Competitions Chair (Women) – Samantha Bottorf
- Referees – TBD
- Budget– David C
- See above Treasurer Report for budget details.
- Change:
- From the period of May 1 to July 31, change Capital dues for new registrants to $10. This will help with incoming college students, new club players, and 7s-only players.
- Discussion and vote
- Discussion concerning the reduction for 7s as well as the retaining of the stipend for 7s teams going to the Nationals.
- Discussion regarding reserve amounts for unused budget items in Selects and Super Regional.
- Budget accepted with no objections
- Agreed to reserve unused amounts for Select Sides and Super Regional savings for subsequent year(s).
- Bylaw Amendment– Dan/David C
- Discussion is review-only. Will need to call a Special Meeting in 30+ days.
- Change in process for admitting new clubs.
- Change in fiscal year from Sep-Aug to Aug-July
- Current: “Section 7.05. FISCAL YEAR OF UNION. The annual fiscal period shall be September to August.”
- Change: “Section 7.05. FISCAL YEAR OF UNION. The annual fiscal period shall be August to July.”
- New Club Admissions– Margy
- New River Valley – full (MD3 South team)
- Rocktown (re-entry) – full (MD3 South team)
- Roosters – probationary (Social)
- Flagship – probationary (TBD category)
- RX – David C/Margy
- 2025-2026 Registration should open by Saturday
- Current registration ok through end of August
- Schedules and Teams will be loaded this week (update: loaded after meeting)
- All Club Admins: need re-add your Team Admins
- Games must be reported with 48 hrs of end of match
- All subs must be entered in the time they entered the game
- Coaches: Need to check certs, background checks, SafeSport
- Clubs: Need to pay fees
- Verify schedules once online. Should be identical to what coordinators gave you.
- Elections(FYI)
- No elections.
- All positions are elected bi-annually. The next election will be in 2026.
- Referees Representative is appointed by the RSV or PSRFR and is a non-voting position.
- Divisional Competitions Coordinators are appointed by the Competitions Chairs.
- New Business(All)
- Discussion on urgent need for marketing and fundraising (Dan)
- Goal is to generate $100K/year
- Will be forming a working group
- Discussion on urgent need for marketing and fundraising (Dan)
- Adjourn (10 PM)