1. Pre-Match RX Registration and Rosters
- Mandatory Registration: All players must be registered in Rugby Xplorer (RX) before kickoff with public profiles (no Name Withhelds). Admins, coaches, and captains are responsible for verifying player eligibility.
- Roster ID Checks: Teams may request an ID check before any match.
- Players without a physical ID must consent to a photo for verification.
- Note: If a team fails to request a pre-match ID check, it may weaken any subsequent eligibility complaints.
- Roster Submission: Rosters must be entered into RX via Matchday at least 12 hours before kickoff.
- Penalty: Failure to submit results in a 1-point deduction.
- Grace Period: Each team receives one “grace period” (waived penalty) per competition year for a late initial roster or a Name Withheld.
2. Post-Match Requirements
- 48-Hour Window: Teams have 48 hours after the match to finalize scoring, roster corrections, substitutions, and cards and correct any private profiles (Name Withhelds).
- Late Re-Opening: If a roster must be re-opened after the 48-hour deadline:
- A 1-point deduction will be applied.
- The roster will remain open for only 24 hours.
- Grace Period: Each team receives one “grace period” per competition year for re-opening a roster.
3. Protests & Illegal Players
- Protest Timeline: Protests must be filed within 72 hours after the final 48-hour entry period closes.
- Evidence: Protests must be filed by the affected club and include evidence (photo, video, or social media posts).
- Illegal Players: Using unregistered players or “ghosting” (playing under another person’s name) is strictly prohibited.
- Discovery: These infractions can be flagged at any time during the current competition period.
- Liability: Players, Captains, and Club Presidents are all subject to suspension.
4. Suspensions & Appeals
- Duration: Suspensions range from a minimum of 1 game to a maximum of 6 games.
- Carry-over: Suspensions may carry over into the following competition year.
- Appeals: All disciplinary decisions may be appealed to the GU President.
Links:
Registration and RX Info – https://rugby.org/registration/
Creation of Squads and Teams in RX – https://rugby.org/registration/#squads
Reports in RX – https://rugby.org/registration/#reportsadmin
Public Profile Info (No Name Withhelds) – https://rugby.org/name-withheld-in-rx/
Competitions Compliance Reminders – https://rugby.org/competitions-compliance-reminders/
USA Senior Club Resources (Eligibility and Other) – https://usaclub.rugby/resources/