Capital Rugby Union Annual General Meeting

The AGM will be held on Sunday, August 24, 2014 from 9 AM - 4 PM. The location is: Harbour View, 13200 Marina Way, Woodbridge, VA 22191,, Directions: Google Maps.

Agenda. As you can see, we will be having elections of officers, discussing the MAC, talking about 7s, and getting a re-cap on MARR referees.

A representative from each club should attend.

President’s Presentation (PPT)

Budget information (PDF)

USA Congress Rep report (PDF)

Discipline report (PPT)

MAC Report

2014-2015 USAR Event Sanctioning News & Notes

Sent: 8/8/2014 3:00:12 PM

As we look forward to the 2014-2015 season we are reaching out to all recent event organizers in regard to the event sanctioning process. Event Sanctioning is the means by which USA Rugby accident and liability insurance coverage is extended to tournaments and other rugby events. Any event outside of the practice, scrimmage, and league play of compliant clubs may seek sanctioning by submission of an application.

To achieve sanctioning an event must follow the enclosed steps:

Submission of the event sanction application four weeks prior to the event.
A listing of participating clubs to accompany the above application. All clubs must be in compliance and all participants registered in advance of the event.
Club compliance for all participants in the event. This achieved when a club has registered for the current membership cycle, maintains an appropriately certified coach on the club roster, and has met the roster minimum for competition.
Note: Appropriate accommodations will be made for motley/social sides with the understanding that all participants in a sanctioned event need be registered.

USA Rugby staff will continue to provide situation-specific instruction to clubs out of compliance. Please note that an expedite fee will now be required of all applications that fail to meet the four-week submission deadline. This fee will also apply to applications missing the listing of participating clubs four weeks in advance of the event. It is understood that these listings are dynamic and stand to change.

Lastly, USA Rugby is excited to offer web space to sanctioned events. Any sanctioned event will be free to upload event write-ups, photos, and results to their own, event-specific USA Rugby webpage. Upon approval of uploaded content, the relevant entry on the Sanctioned Event Listing will change to a hyperlink directed to the event’s own webpage. The Event Sanctioning webpage houses an Event Report Upload link for this purpose, alongside other common event sanctioning resources. Any event sanctioned in the previous membership cycle may use this space for event promotion after submitting an application for this year’s event.

USA Rugby would like to thank you for your continued support and wish you all the best in preparation of the new membership cycle. We look forward to hearing from you in regard to this year’s event. As always, feel free to contact me at your convenience with questions or concerns.

Eligibility – 7s

[From USAR, 6/3/2014.]

Dear USA Rugby Member,

As we transition to the sevens competitive season, please accept this reminder of upcoming senior club eligibility deadlines: all clubs must achieve compliance before Sunday June 15th, 2014, at 11:59 pm MST, all individuals must be reflected on their club’s public roster, either by virtue of initial registration or an electronic transfer request, by Tuesday July 1st, 2014 at 11:59 pm MST. To fully understand this deadline, we strongly encourage you to reference the USA Rugby Eligibility Regulations.

Club compliance for seven-a-side competition is achieved when an active coach, primary contact, and nine players appear on a given club’s public roster.

Remember that players must appear on their club’s public roster before July 1st in order to participate in qualifying competition, inclusive of the postseason and national championship. This deadline applies to you if:

  • You are currently registered with a club that is not the club you plan on playing with for the sevens competitive season
  • You have not yet registered
  • You desire transfer for any other reason

If unregistered, please remember to register in advance of the deadline. Reference our registration FAQs with any questions regarding registration. If you are registered but desire transfer, you must submit a transfer request to USA Rugby before 11:59 pm MST on Sunday July 1st, 2014. Please reference the instructions that precede the electronic transfer request to learn of required documentation.

Coaches and club administrators may view public rosters here. If you do not appear on your club’s public roster, utilize the member search to view your club affiliation. Registrations may be accomplished at your convenience with the red ‘register’ button in the upper right of all USA Rugby webpages.

Thank you for your time and consideration, and best of luck.
Best regards,
James Wilber

Info on Competitions

Remember: the Capital Rugby Union is the regional administrative body, while the Mid Atlantic Conference (MAC) is the competitions body that encompasses the Capital Rugby Union and Eastern Penn.

7s Information is at the MAC site.

Recent (2014) 15s MAC playoff information: Men and Women.

Congratulations to the 2014 MAC (NCR4) Tournament Playoff Winners:
D1 Women – NOVA
D2 Men – Rocky Gorge
D2 Women – Severn River
D3 Men – Washington Renegades
D4 Men – Blue Ridge

Policy Reminders (HS/Youth)

From: Kurt Weaver , Thursday, April 10, 2014 at 5:36 PM


We have had some questions about policies lately and I wanted to reiterate a few items for your use locally. I would also ask that you share these with your referees to help enforce these policies, in addition to your local rules.

1. 8th graders, regardless of age, should not be playing HS rugby. This is for their safety and is the policy for both boys and girls. This is not to keep them from playing in a U15 or U16 league, but they should not be playing with Juniors and Seniors in HS.

2. Freshmen who are younger than 15 (14) need to sign a waiver to play HS rugby. The waiver is at

3. Anyone graduated from HS should not be playing HS rugby, specially if they are already in college! I didn’t think we needed to remind folks about this one, but if pops up now and again. We are no longer a U19 country, we are ‘High School’ rugby.

4. High School teams are not permitted to play against college or adult teams. This includes scrimmages and games for 7s and 15s.

5. High School players are not permitted to play on college or adult rugby teams. This includes scrimmages and games for 7s and 15s.

6. Every team needs to have their team fee paid to USA Rugby (or the state pays the $3,000), a certified coach (at least L100) and the minimum amount of players registered to be considered compliant, and for their insurance to be in tact. For 15s, that would be 15 kids, 7s would be 7 kids, etc.

I understand the feedback around some policies, but these are what is currently in place. They in set for player welfare considerations, child development issues and best practice. Please shoot questions to me by phone or email.

Thank you for your continued work!


Kurt Weaver | Director, Youth & High School Rugby | USA Rugby

Logo Design Contest

Someone out there in internet land create a logo for the Capital Geographic Union!

Key Elements:
Think of iconic brands – budweiser, pepsi, coke, kellogs…whatever and make that ours.
think forward and timeless
Think representative of our members
Think men and women

Be creative! The winner will receive a fantastic prize that will be announced soon! submissions should be sent to Every entry (as long as it is not offensive. offensive = racist, sexist, political, pornographic……) will be collected and set to a bracket competition. There are 175 members of the Facebook group and I hope to receive 24 submissions. send it to your graphic design friends and your club members looking for resume building material or do it yourself.

Thanks All!
Matthew Robinette
President Capital GU

President’s Message

A while back I said that I would provide a detailed list of objectives that I have planned for this year and beyond. Some of these will be difficult to implement this year due to budget constraints but I’m going to try! My next post will outline my vision for the Union. Be well and be good to each other.

1. Communication – Objective – to provide clear details of the ever changing landscape of our competition. To provide direct communication opportunities for clubs. To provide an avenue for clubs to promote events, clinics, and tournaments through the Capital GU.

a. The President’s email – This is one aspect of communication that I will be executing. This list is exclusively for you, the Club Presidents. You can email or call me directly to discuss issues, direction, and vision at any time. As club presidents, you are (presumably) the most engaged rugby person on the club. You know what you want and need to be successful. I want to assist in making that happen. (I HAVE ALREADY SENT ONE OF THESE. IF YOU DID NOT RECEIVE MY MESSAGE YESTERDAY, YOU ARE NOT ON MY LIST)
b. Facebook – Many of us are on Facebook and I’ve found it pretty useful disseminating information. I would encourage everyone to join the group
c. Email, website, executive committee email
d. Items B and C are available for any member club to utilize.

2. Relationships – objectives – To work closely with MAC Rugby to ensure our member clubs have a competition that is fair and balanced. To work with the Eastern Penn GU to capitalize on shared goals and to cross check club compliance. To work with USA Rugby to create clear messages to your clubs so as to minimize confusion.
a. The Capital GU should be responsible for minimizing the burden to our member clubs when it comes to administrative directives and other admin related items. I believe the Capital GU should be the admin and you should be the rugby. We (the Executive Committee) will work to clarify directives and admin procedures so that when you receive it from us you know it has been vetted and discussed. When appropriate, the EC will request you input. If you want more input, please join the EC at the next AGM.

3. All-Star Programs – objectives – to create 15s and 7s all-star programs for men and women. To fully fund the all-star programs to include player kit, travel, coaches, and training. To enter international competitions (like the tournament the South all-stars enter, Cape Fear 7s, NY 7s, Las Vegas Invitational, Aspen Ruggerfest, Saranac, a home/away with Toronto/Canada select).
a. While USA Rugby has seen the All-Star competitions not necessary, I believe the only way our best players are going to grow and get seen for national team selection is to play the highest level possible.
b. We should identify talent and make sure the right coaches are providing training.
c. We should identify coaches and give them the opportunity to coach high level rugby.
d. We should do this for both men and women.
e. We should populate this team from all levels of our competitions – WPL, D1-D4.

4. Coaching and Referee Development – objective – to host a coaching Level 200 and 300 and level one referee clinic annually. To retain 20% from those training sessions
a. We’ve got to develop these aspects of our game.
b. The goal is to provide these at NO COST to our member clubs to include hotel, food and beverage, one social, and training materials.

5. Create a live stream “Game of the Week” – objective – to produce a game of the week to be live streamed online. To produce a live stream of our championships. To sell advertising and turn a profit on our events.
a. This is not being done very well around the country and I believe there’s a profitable market for this type of media
b. We could gain national exposure and sell advertising to cover costs

6. To become a member of a national sports convention – objective – to get cities to bid on our championship events so that we minimize our expenses and find proper complexes/surfaces to play our most important matches.

So, there you have it. That is what I will be doing in the next 12 months to grow and develop rugby in the Capital Geographic Union. I am committed to working with our member clubs and I want this to be the best run Union in the country. With your help, we can make that happen. I can’t really grow and develop anything without engaged people around me. Without your feedback, we will become stagnant. I can press and push but I will need your support. From time to time I may even call or email you directly to ask your thoughts. Please do not sugar coat. Tell us where/when we’re doing something wrong or well. I am lucky to have your support up to this point through this transition. I look forward to working with each of you throughout the year.

Very Respectfully,
Matt Robinette